INFORMATION NOTICE CONCERNING THE PROCESSING OF PERSONAL DATA
(Regulation (EU) 2016/679 - GDPR)
This website collects some personal data from its Users.
Users may be subject to different protection standards and broader standards may therefore apply to some. In order to learn more about the protection criteria, Users can refer to the applicability section.
Data Controller
Elettra – Sincrotrone Trieste S.C.p.A. with headquarters in Strada Statale 14 km 163,5 in AREA Science Park – 34149 Trieste, Italy in the person of the President and CEO Prof. Alfonso Franciosi
Contacts: Tel. +39 040 37581 – Fax +39 040 9380902
Website Owner (Owner):
Elettra – Sincrotrone Trieste S.C.p.A. with headquarters in Strada Statale 14 km 163,5 in AREA Science Park – 34149 Trieste, Italy in the person of the President and CEO Prof. Alfonso Franciosi
Contacts: Tel. +39 040 37581 – Fax +39 040 9380902
Data Protection Officer (DPO)
The Data Protection Offices (DPO) appointed by Elettra can be reached using the following contacts:
• e-mail:
• post: Elettra – Sincrotrone Trieste S.C.p.A. Strada Statale 14 km 163,5 in AREA Science Park – 34149 Trieste, Italy – Data Protection Officer
Further information available at the following address:
http://www.elettra.eu/public/privacy/privacy.html
Types of Data collected
Among the types of personal data that this website collects, by itself or through third parties, there are: cookies; usage data; email address; various types of data.
Complete details on each type of personal data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the data collection.
Personal data may be freely provided by the User, or, in case of usage data, collected automatically when using this website.
Unless specified otherwise, all data requested by this website is mandatory and failure to provide this data may make it impossible for this website to provide its services. In cases where the website specifically states that some data is not mandatory, Users are free not to communicate this data without consequences to the availability or the functioning of the Service.
Users who are uncertain about what personal data is mandatory are welcome to contact the Owner.
Any use of cookies – or of other tracking tools – by this website or by the owners of third-party services used by this website serves the purpose of providing the service required by the User, in addition to any other purposes described in the present document and in the cookie policy, if available.
Users are responsible for any third-party personal data obtained, published or shared through this website and confirm that they have the third party's consent to provide the data to the Owner.
Mode and place of processing the Data
Methods of processing
The Data Controller takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the data provided.
The data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Data Controller, in some cases, the data may be accessible to certain types of persons in charge, involved with the operation of this website (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Data Controller. The updated list of these parties may be requested from the Data Controller at any time.
Legal basis of processing
The Data Controller may process personal data relating to Users if one of the following applies:
- Users have given their consent for one or more specific purposes. Note: Under some legislations the Data Controller may be allowed to process personal data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of personal data is subject to European data protection law;
- provision of data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof;
- processing is necessary for compliance with a legal obligation to which the Data Controller is subject;
- processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Data Controller;
- processing is necessary for the purposes of the legitimate interests pursued by the Data Controller or by a third party.
In any case, the Data Controller will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
Place
The Data is processed at the Owner’s operating offices at Elettra – Sincrotrone Trieste S.C.p.A. premises.
Depending on the User's location, data transfers may involve transferring the User's data to a country other than their own. To find out more about the place of processing of such transferred data, Users can check the section containing details about the processing of personal data.
If broader protection standards are applicable, Users are also entitled to learn about the legal basis of data transfers to a country outside the European Union or to any international organization governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Data Controller to safeguard their data.
If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Data Controller using the information provided in the contact section.
Retention time
Personal data shall be processed and stored for as long as required by the purpose they have been collected for.
Therefore:
- Personal data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.
- Personal data collected for the purposes of the Data Controller’s legitimate interests shall be retained as long as needed to fulfill such purposes. Users may find specific information regarding the legitimate interests pursued by the Data Controller’s within the relevant sections of this document or by contacting the Data Controller.
The Data Controller may be allowed to retain personal data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Data Controller may be obliged to retain personal data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, personal data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The purposes of processing
The data concerning the User is collected to allow the Owner to provide its services, as well as for the following purposes: analytics, contacting the User.
Users can find further detailed information about such purposes of processing and about the specific personal data used for each purpose in the respective sections of this document.
Detailed information on the processing of Personal Data
- Personal data is collected for the following purposes and using the following services:
- Contacting the User – Contact Form, ESUO section
Further information about Personal Data
- Personal data collected through sources other than the User - name and email of beamline contacts in the beamlines catalogue
- The SME proposal form is managed by ALBA and no information about this Form is locally stored on eu. More info at the end of the SME access proposal form
http://wayforlight.eu/en/industries/sme-access-proposal/
The rights of Users
Users may exercise certain rights regarding their data processed by the Data Controller.
Users entitled to broader protection standards may exercise any of the rights described below. In all other cases, Users may inquire with the Data Controller to find out which rights apply to them.
In particular, Users have the right to do the following:
- Withdraw their consent at any time. Users have the right to withdraw consent where they have previously given their consent to the processing of their personal data.
- Object to processing of their data. Users have the right to object to the processing of their data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.
- Access their data. Users have the right to learn if data is being processed by the Data Controller, obtain disclosure regarding certain aspects of the processing and obtain a copy of the data undergoing processing.
- Verify and seek rectification. Users have the right to verify the accuracy of their data and ask for it to be updated or corrected.
- Restrict the processing of their data. Users have the right, under certain circumstances, to restrict the processing of their data. In this case, the data Controller will not process their data for any purpose other than storing it.
- Have their personal data deleted or otherwise removed. Users have the right, under certain circumstances, to obtain the erasure of their Data from the Data Controller.
- Receive their data and have it transferred to another controller. Users have the right to receive their data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.
- Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where personal data is processed for a public interest, in the exercise of an official authority vested in the Data Controller or for the purposes of the legitimate interests pursued by the Data Controller, Users may object to such processing by providing a reason related to their particular situation to justify the objection.
Users must know that, however, should their personal data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Data Controller is processing personal data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Data Controller through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Data Controller as early as possible and always within one month.
Applicability of broader protection standards
While most provisions of this document concern all Users, some provisions expressly only apply if the processing of personal data is subject to broader protection standards.
Such broader protection standards apply when the processing:
- is performed by an Data Controller based within the EU;
- concerns the Personal Data of Users who are in the EU and is related to the offering of paid or unpaid goods or services, to such Users;
Additional information about Data collection and processing
Legal action
The User's personal data may be used for legal purposes by the Data Controller in court or in the stages leading to possible legal action arising from improper use of this websits or the related Services.
The User declares to be aware that the Data Controller may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
In addition to the information contained in this privacy policy, this website may provide the User with additional and contextual information concerning particular services or the collection and processing of personal data upon request.
System logs and maintenance
For operation and maintenance purposes, this website and any third-party services may collect files that record interaction with this website (System logs) use other personal data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of personal data may be requested from the Data Controller at any time. Please see the contact information at the beginning of this document.
How “Do Not Track” requests are handled
This website does not support “Do Not Track” requests.
To determine whether any of the third-party services it uses honour the “Do Not Track” requests, please read their privacy policies.
Changes to this privacy policy
The Data Controller reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page and possibly within this website and/or - as far as technically and legally feasible - sending a notice to Users via any contact information available to the Data Controller. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
Should the changes affect processing activities performed on the basis of the User’s consent, the Data Controller shall collect new consent from the User, where required.
Definitions and legal references
Disclaimer: this page is still under construction. Please contact
Further information available at the following address:
http://www.elettra.eu/public/privacy/privacy.html
This privacy policy was generated with www.iubenda.com 